Lodging and travel will be reimbursed according to the expense reimbursement policy for delegates adopted by the OEA Board of Directors. PLEASE READ THIS POLICY BEFORE FILLING IN AMOUNTS. It is not intended that OEA cover all expenses. Please voucher your local association for additional expenses. Expenses are reimbursed for voting delegates only, not alternates. Per IRS regulations, to be paid, vouchers must be submitted no later than May 18, 2026. Please Note: • RA reimbursements are processed in weekly batches and may take several weeks to complete, as all information must be reviewed and verified before payment. Accurate submissions (submissions that adhere to the guidelines) are processed earlier than submissions with issues that need research. • Delegates- Before submitting an expense, confirm that your local association is not submitting it on your behalf. If both you and your local submit the same expense - reimbursement will be significantly delayed, as resolving these issues take time for finance to research and verify. • Double-check your submission for accuracy and compliance with policy, as errors will cause substantial delays. Thank you for helping us process requests efficiently!
Travel expenses shall be reimbursed for those delegates who travel more than 100 miles total, at the rate of 36.25 cents ($0.3625) per mile, plus 2 cents ($0.02) per mile for each additional delegate passenger. (Please list names of delegate passengers transported below)
Delegates will be reimbursed for dependent care up to $100.00 per day, per family. Delegates who live within 50 miles of the RA site will be reimbursed for up to 1½ days of dependent care. Delegates who live further than 50 miles from the RA site will be reimbursed for up to 2½ days of dependent care. Pet care is not reimbursable. The Dependent Care Form and a receipt for services must be attached to this voucher to receive reimbursement.